- Advancement to Candidacy
- Announcements (updated 7/3/17)
- Colloquia Requirements
- Contact Information (updated 3/8/17)
- Continuous Enrollment
- Department and University Awards (updated 7/3/17)
- Educational Leave/Leave of Absence (updated 7/3/17)
- GA/SA Positions
- Grad Check (AKA Request to Graduate) (updated 3/16/17)
- Graduation/Commencement (updated 7/3/17)
- GS 700/Continuous Enrollment (updated 3/2/16)
- MA/MS Program Grads (updated 7/3/17)
- PhD Program Application Questionnaire
- Registration/Registration Concerns (updated 3/6/18)
- Seven Year Rule/Change of Program (updated 3/25/10)
- Thesis (updated 7/3/17)
- Web Sites helpful links (updated 6/18/09)
- When to do What (updated 3/8/17)
from the computer of Diane:
* * * Theses Reminder: Beginning Fall 2016, there is a new University thesis format – it’s supposed to be simpler. Please visit the Thesis and Dissertation Office’s web site for details and links. * * *
Please remember to check this Graduate Newsletter portion of the department web site frequently for recent updates, as well as answers to your questions as they arise (the most frequently asked questions are addressed there). Listed here is information about going through the Commencement ceremony, Advancement to Candidacy, GS 700, and thesis.
Also, please remember to check the department web site regarding my office hours and availability (please note that I do not work on Fridays).
Welcome to our new tenure/tenure-track faculty members: Gabriella Hancock and Bradley Weisz!
The Graduate Student Resources page has been updated. It is intended to help new students to the area, as well as seasoned continuing students. If you have any suggestions for additions, please let me know – thanks!
The MA/MS Thesis Abstracts continue to be updated (click on “Full text – PDF” on the right to access the entire thesis, once you’re on the Abstract page):
Dr. Thoman’s SPSS Tutorial Video series is still available! You may access them through the following link:
Don’t forget to file your 2018/2019 Free Application for Federal Student Aid (FAFSA) beginning October 1, 2017 (this is NEW). You may still submit a 2017/2018 year FAFSA to be considered for an Unsubsidized Stafford loan, and the Graduate Research Fellowship. The CSULB Priority Deadline for 2018/2019 is March 2, 2018 (10pm west coast time). This deadline is VERY IMPORTANT to be considered for State University Grant (SUG), Perkins Loan and Federal Work Study (FWS).
There’s a web page that explains “Satisfactory Academic Progress” (SAP) and how your unit cap is determined – there have been some additional changes to the SAP policy:
Be aware that the Office of Financial Aid is keeping a very watchful eye on units attempted – including undergraduate units. It is advised not to take any 100-400 level courses (especially 100-200 courses – see the PACE discussion under the “Information Specific to Post- Baccalaureate Students” on the SAP page), unless specifically instructed to do so by me (such as required prerequisites). A couple of our students have told me that Financial Aid has threatened not to fund undergraduate units. Please let me know if you have any questions about this, or check with the Financial Aid Office. Please note: I was told that there were changes coming to SAP, but what those changes were wasn’t explained – it could very well have been the “PACE” measurement discussed on the SAP page: https://www.csulb.edu/financial-aid/understanding-satisfactory-academic-progress-sap
Subsidized Stafford was eliminated for graduate students beginning 2012/2013. Unsubsidized Stafford loan remains available.
Beginning Fall 2013: State University Grant (SUG) has been limited to 125% of program coursework: http://edit.csulb.edu/financial-aid/financial-aid-policies
Please note: they will be working with projected attempted units, which means that even though you may not have earned38 (MAPR) or 45 (MSHF, MSIO) units, if you will go over that cap by the end of a particular semester, you won’t be funded. (Contact the Financial Aid Office for additional information regarding this stipulation.)
A reminder that the Enrollment Services office sends notices via email. The system will use the email address you have listed on your MyCSULB account. If you do not receive your registration notice shortly before registration begins for the next term, please check to make sure that the email account you’re most likely to check your mail through is listed correctly on MyCSULB. You can also look up your registration appointment via your MyCSULB account.
Please remember that if you wish to sign up for thesis or Directed Research units you must ask me to place a permit on the registration system. Don’t use any code numbers that might be listed in the Schedule of Classes information or on the MyCSULB system — you’ll wind up in the wrong section. This is extremely important for thesis units, as faculty put grades on the system through their account. Therefore, thesis grades can only be posted by the professor with whom you are registered. If you register using the default code, you’ll wind up taking your thesis units through the Department Chair or possibly another faculty member — this could result in disenrollment or a failing grade.
If you are registering for PSY 698 – Thesis units, you must do so in increments of 3 (either 3 units twice or 6 units all one semester). This is a university requirement.
The registration system does not allow me to designate the number of units you are signing up for with PSY 697 (Directed Research), 698 (Thesis), or 699 (IO Portfolio/Research project). Therefore, you will need to make sure that when you do sign up for the units, after I’ve placed the permit on the registration system, that you put in the correct number of units (the default is 1 unit). MAPR students who wish to use one semester of Directed Research for their 30-unit program must take 3 units of PSY 697 during that semester for it to count as one of their program Electives.
Please be sure to refer to the Registration/Registration Concerns portion of the Graduate Newsletter below. This includes links to the master’s programs’ coursework charts. Please note: for MAPR students, a Research course may be used for one or both Electives; only one semester of PSY 697 – Directed Research may be used for the MAPR Electiverequirement.
Registration for GS 700 must take place within the first four weeks of the Spring or Fall semesters. Summer session deadlines vary – check with CCPE. The current fee for GS 700 is $367 – it most likely will go up with the 2017/2018 registration fee increase. Winter session GS 700 registration must be done by the registration deadline for all Winter session courses – check with CCPE for the deadline. (You would register for Summer or Winter GS 700 only if that’s the term you’re graduating.)
If you have applied to any PhD programs, please complete our PhD program inquiry questionnaire, or just email me. Please do let me know if you have applied and more importantly when you are accepted into a program. I won’t release your name if you’d prefer. But potential applicants will ask me for the percentage of students from our program that go on to PhD programs — I can’t provide this information if you don’t let me know (it’s rather embarrassing when I have to admit that I don’t have the data). And of course I’m personally interested in you — I’d like to know what you’re doing post-Master’s. (Even if you don’t go on for a PhD — do let me know from time to time what you’re doing. You’ve got my email address – please keep in touch!)
The decisions for our new master’s programs’ Fall 2017 students were as follows (number of applicants, number given an offer, and number that accepted the offer):
MSIO: 56 – 22 – 17
MAPR: 41 – 22 – 11
MSHF: 34 – 17 – 10
Reoccurring nag: Please update your address, phone numbers, and especially email addresses whenever they change, with the Graduate Advisor. She will gratefully appreciate it! Make sure that you update your MyCSULB account as well, particularly your email address. University announcements, including your registration information, are sent via email.
As always, please let me know if there’s anything you need, whether that be in the area of information, resources or tools (such as the on-line Orals Announcement template). If it’s not within my ability to deliver it myself, I’ll pass it on to your MA/MS program faculty committee, the department chair, or other “Powers That Be.”
Have a great rest of the summer!
The formal process of setting your master program’s requirements is known as “Advancement to Candidacy.” This establishes your “catalogue rights.” Part of the process is to file paperwork that lists your program coursework. Your program requirements are set based upon the university Catalogue year you Advance. The most recent program change was for the 2015/2016 Catalogue year, where the MAPR program eliminated the “Research In” lab course requirement, and increase the required Elective requirement to two courses.
The university requires fulfillment of four requirements to be eligible to Advance to Candidacy: (1) successful completion of the Graduate Writing Assessment Requirement Placement Exam (GPE – AKA GWAR) requirement via one of the following: earning a degree in the US, passing the GPE exam itself, or documentation of a 4.0 or higher score on the GRE Analytical Writing exam, (2) minimum 3.0 overall GPA and a 3.0 GPA in all units undertaken for the program (min. 6 units), (3) classified status, and (4) enrollment in regular session (at the time of Advancement). Additional GPE/GWAR information may be found at: http://www.csulb.edu/divisions/aa/catalog/current/graduate_information/gwar_graduate.html
Our MAPR and MSHF students typically Advance during their second, or if necessary after their second, semester. The MSIO Committee has asked that their students advance at the beginning of their third semester. The university requires students to have Advanced prior to or during the first semester they register for thesis units. Also, students must Advance prior to the semester in which they graduate, and prior to filing their Request to Graduate (AKA “grad check”) via their MyCSULB account. The Psychology department does not require our master’s students to have Advanced in order to go to Preliminary Orals; however, MAPR students must have the required number of Colloquia attendances to go to orals (see below).
The department Graduate Advisor conducts Advancement workshops throughout the semester, completes the paperwork with the student via an individual follow-up appointment, and then files it with the university. The workshops take approx. one to 1.5 hours, and the follow-up paperwork appointment less than 10 minutes to discuss procedures and complete the form.
Occasionally, a student will not take a course listed on the Advancement to Candidacy form. A substitution, if it meets the requirements of that student’s program (as set via the university Catalogue at the time of Advancement), may be made via a “Change of Program” form. Contact the Graduate Advisor to file the paperwork.
If a student breaks continuous enrollment, the student loses all rights to the program set by the Advancement to Candidacy procedure – the student is out of the university and the program. See GS 700 for additional information regarding continuous enrollment. Also, additional information regarding university Advancement to Candidacy regulations may be found in the university Catalogue.
MA-Psychological Research students who Advance to Candidacy Fall 2004 or later are required to attend 6 Psychology department colloquia. Four must be completed prior to going to Preliminary Orals, and all six must be attended before Final Orals. (MA-Psychological Research students who Advance to Candidacy Fall 1998 – Summer 2004 are required to attend 12 Psychology department colloquia. Six must be completed prior to going to Preliminary Orals, and all twelve must be attended before Final Orals.)
It is suggested that a minimum of three to four colloquia be attended each semester. Emails regarding the next upcoming Colloquium will be forwarded as received.
Although it is preferred that you attend the Psychology Department’s colloquia, on occasion MAPR students may petition the MAPR Committee to have related lectures/presentations hosted by other departments or at professional conferences count towards the attendance requirement. Please contact the Graduate Advisor to petition. Also, the MAPR Committee will encourage attendance at certain Psychology Department or other related departments’ events, with colloquia credit awarded for attendance. An email notification will be sent out for such events by the Graduate Advisor with appropriate details.
Psychology Main Office Hours:
8:00am-12:00noon, 1:00-5:00 pm (1:00-2:45 pm on Fridays)
room Psy 100
Subject Pool Coordinator
Contact Psychology Dept Front Office
Dean’s Office – COLA
Call for appt or to leave thesis
Dr. Beth Manki, Associate Dean
University Research (IRB)
Foundation building, rm 310
Call for hours: 562-985-5314
IRB apps much be filed via this URL:
Nominations are sought mid-December to mid-January from our faculty for consideration for the Graduate Dean’s List (with the dept top-ranked student receiving the Gilbert J. Padilla Memorial Award). Students who are nominated by one or more dept faculty are informed via email; the two students chosen to represent the department but not subsequently selected by the College for the Graduate Dean’s List receive the Outstanding Master’s Graduate Award for the Department of Psychology. To be eligible for consideration for the Graduate Dean’s list, a graduate student must have/will graduate the fall, winter, or spring of that academic year, or the following summer.
At the time of final orals, the student’s thesis committee may recommend a thesis for Best Thesis Award. Just prior to the award’s deadline, these rankings are reviewed by the Graduate Advisor and the high-ranked theses are selected. The Graduate Committee reviews them and selects one thesis to represent the Psychology Department, which is forwarded to the College for consideration of Best Thesis Award (one is awarded per each College of Liberal Arts commencement ceremony). To be eligible for consideration for the Best Thesis award, a graduate student must have graduated the previous summer; have/will graduate the fall, winter, or spring of that academic year, or the following summer.
Students chosen for either award are required to attend the corresponding academic year’s Commencement ceremony in late May. The Psychology Department’s ceremonies are currently held on Wednesdays, 5 – 7pm. For additional information on Commencement: click here.
The Psychology Department Awardees for the Spring 2017 Commencement ceremony are:
Graduate Dean’s List
Eunji Kong (MAPR)
Adriana Miramontes (MSHF)
Samuel Curtis (MSHF)
Distinguished Graduate Students
Dustin Maneethai (MSIO)
John Sweet (MSHF)
The College of Liberal Arts (CLA) Commencement Awards are:
Graduate Dean’s List
Eunji Kong (MAPR)
Adriana Miramontes (MSHF)
Romance, German, Russian Languages & Literature
If you are planning to skip one or two consecutive semesters, you should file for an Educational Leave (AKA Leave of Absence) from the Enrollment Services office. An Educational Leave Form should be filed during the semester before the leave is effective; this form must be signed by the Graduate Advisor.
The Enrollment Services office now has the Educational Leave form on-line so that you may print it out, complete it (you need to get my signature), and submit it to that office
Additional information regarding university Educational Leave, copied from the Enrollment Services web pages (http://web.csulb.edu/depts/enrollment/registration/details.html#anchor2), appears below:
Why Take an Educational Leave
Students are required to maintain continuous enrollment at CSULB. In order to maintain continous enrollment, the student must attend and complete at least one class every Fall and Spring semester after he/she is admitted unless the student has applied for an educational leave. Any student who does not attend a Fall and Spring semester and does not obtain an approved educational leave will not be able to register for the next semester. The student will have to re-apply to CSULB and will be subject to the requirements of the Catalog dated the year they re-apply.
Students may take a leave of absence from CSULB for one or two consecutive semesters without having to re-apply to the University. Students are eligible to apply for an educational leave if they:
- Are registered at CSULB
- Are in good academic standing with the University
- Have completed at least one semester (Fall or Spring) and have earned units at CSULB as an admitted student and not had a break in enrollment
- Have not filed to graduate in the semester of requested educational leave
How to Request an Educational Leave
If enrolled, the student should drop all classes using MyCSULB for the term in which the leave will be taken.
Students should complete the Application for Educational Leave form obtaining the required signatures.
Students should submit the completed, signed application form to Enrollment Services (BH-101) by the last day of the previous semester.
- Fall 2017: May 26, 2017
- Deadline to file Request for Educational Leave without $10 missed deadline fee
- Spring 2017: December 22, 2016
- Deadline to file Request for Educational Leave without $10 missed deadline fee
- Fall 2017: May 26, 2017
Students who miss this deadline must pay a $10 missed deadline fee. Late applications will be accepted only until the last day of the semester in which the educational leave will be taken.
- Fall 2017: December 22, 2017
- Last day of semester
- Spring 2017: May 26, 2017
- Last day of semester
- Fall 2017: December 22, 2017
If a student is subsequently placed on academic disqualification, the University will revoke the approved educational leave. For more information, refer to the University Catalog.
Graduate Assistant (GA) applications for fall are due around May 15th (reviewed during June or early July), and for spring around November 15th (reviewed during December or early January). Please submit an application as soon as possible to be considered, but by these deadlines.
You may find a fillable GA application here – you still must submit as a hard copy – do not email. Note: I can’t update the due dates without the formatting going crazy, so please ignore them on the fillable version – the due dates are May 15th for Fall and November 15th for Spring.
To be eligible to work a GA position, you must be a graduate student enrolled in at least 6 units (“face value”), unless you have fewer than 6 units remaining to complete your degree. (Enrollment in GS 700B will count.)
Some department courses are considered “over-sized,” and therefore are allotted Student Assistant (SA) positions. If you are interested in being considered for a SA position, please look for an email forwarded by the Graduate Advisor calling for applications a week before instruction begins.
GA positions are also available through other departments — see the list of Graduate Student Assistantships for information
CHANGE: Enrollment Services now has students filing for graduation via their web site. They want you to look through this web page on Master’s Degree Requirements and Graduation Filing Process.
You should file your grad check with the Enrollment Services Office one year prior to graduation or at least the semester prior to the semester you plan to graduate, via your MyCSULB account. Filing periods/deadlines are dependent upon the semester you plan to graduate:
May (Spring) or August (Summer):
file between the previous May 1st and October 15th
December (Fall) and January (Winter):
file between the previous December 1st and March 1st
Those who file by the appropriate deadline listed above will appear in the Commencement Program published each Spring. Please note: you must have filed your Advancement to Candidacy paperwork prior to filing for graduation.
Also, if you missed the deadlines above, you may still file for graduation late – obtain the Application for Graduation – Special Considerations Only form and submit with a $10 late fee.
Please be sure to take a look at the information listed on the Enrollment Services web site
If your original graduate date has passed, and you have not completed all requirements to graduate (including thesis), you will need to file the Request to Change Graduation Date form to move your grad date in order to maintain continuous enrollment. Please note: page 2 of this form is for undergraduate students.
Please click on this link for a PDF document that describes your upcoming Commencement ceremony in detail. The Spring 2017 ceremony was Wednesday, May 24th, beginning at 5:00pm. Congrats grads! Please note – we conduct a pre-Commencement ceremony for our department in the quad area of the Psychology building, beginning approx. 3:00 pm. Master’s graduates are recognized with a Hooding ceremony conducted by their program faculty. Family and friends are invited to observe.
When to be enrolled in GS 700B:
(You must have complete all of your program coursework and register for all of your thesis units in previous semesters to be eligible to enroll in GS 700B. If not, an Educational Leave – AKA Leave of Absence – may be appropriate to avoid breaking continuous enrollment.)
* * * Big Change * * * Graduate students will be still be limited to two semesters of GS 700B. After that, (the change is) Enrollment Services is requiring students be authorized by their Associate Dean to take additional semesters of GS 700B. Active advancement on the student’s thesis project is required. The rest of the details are being worked out, and will be forthcoming.
* * * Another Big Change * * * Beginning Fall 2017, registration for GS 700B will be through your MyCSULB account through the first two weeks of instruction. Please note: GS 700 is now GS 700B as of Fall 2017 for the College of Liberal Arts departments, which includes us. If a student has not already registered for two previous semesters of GS 700, the student can register using MyCSULB. Please be very cautious, though – you must have already fulfilled all your required coursework, including your thesis units. If you register for GS 700B out of order, you will create a big problem for yourself. My recommendation is that you wait until I tell you that you may now begin GS 700B enrollment, before you do register for it for the first time.
1) You need to be enrolled in GS 700B every fall and spring semester (summer and winter not included) once you have completed all of your courses (do not register for GS 700B until you have taken all of your program coursework, including thesis units or IO 699). Enrollment in GS 700B allows you to access the library, computer labs, IRB and other campus facilities, to conduct orals, even to talk to and meet with your thesis committee members and other professors. (Note: Use of the Student Health Center and the Wellness Center is not covered by GS 700B enrollment.) Enrollment during the previous spring semester allows you access to these services during the summer. See below discussion regarding breaking continuous enrollment.
2) You need to be enrolled the semester you graduate (this could be a fall, winter, spring or summer semester). This would be the only condition where you would need to be enrolled in either Summer or Winter (and of course supersedes condition #1).
Note: Regular enrollment during the previous spring or fall semesters covers university services used during summer or winter terms – so you do not have to be enrolled during summer or winter if you are not graduating, in order to use PsycINFO and the Library, meeting with your professors, collecting data or otherwise working on your thesis, etc. GS 700B registration fees do not cover use of the Student Health Center nor the Wellness Center (you may use the latter via a monthly fee – contact the Wellness Center for details).
What is GS 700B? How do I register?
GS 700B is a zero unit, non-credit “course” that allows you to continue working on your thesis if not completed by the time you finish your other program coursework. You cannot enroll in GS 700B if you have not completed your coursework and/or registered for all of your required thesis units (you may, however, take a one or two semester leave of absence instead before starting GS 700).
You must register for GS 700B by the registration deadline (“census date”) for the semester/term. (The Summer 2017 deadline is 7/21/17, the Fall 2017 deadline is 9/25/17, the Winter and Spring 2017 deadlines have not yet been announced; the cost is $367 for Summer and Fall 2017, and may go up beginning Winter or Spring 2018.)
To register for GS 700 for Summer 2017, you need to obtain permission from your department’s Graduate Advisor and enroll through the College of Continuing and Professional Education (CCPE) office, located in the Foundation building (562-985-5561). A GS 700 registration authorization permission slip is necessary from the department Graduate Advisor, and will be sent to CCPE via campus mail for the Summer 2017 term, upon student request. Contact the CCPE office to register via phone with a credit card.
A Leave of Absence may be desirable if a student has finished all MA/MS program coursework but not the thesis, and wants to take a break before finishing up coursework for a teaching credential or certificate program, or even taking courses in addition to the 30/36-units required for the Master’s degree. The university policy on Leave of Absences is one or two consecutive semesters; however, it is possible through a petitioning process to do up to a limit of two additional Leaves of Absence, or four semesters total Leave of Absence (it is not clear if the latter can be consecutive — please check with the Enrollment Services Office for clarification).
Please note: your “grad date” must not have passed in order to be able to register for GS 700. You must Request to Change your Graduation Date with the Enrollment Services Office (in Brotman Hall), which requires a fee of $10. Your grad date is usually based upon when you will be submitting your thesis – please estimate it as closely as possible, so that you do not have to continuously change the date (and continue to pay $10 each time changed).
What is “Breaking Continuous Enrollment”?
If you do not keep current with the University through GS 700B or other course enrollment every fall and spring semester, or take a Leave of Absence before you begin GS 700, you break what is termed “continuous enrollment.” If you do, you will lose your program rights (your program coursework established through the Advancement to Candidacy procedure). If this happens, you would have to reapply to the University as well as submit an appeal to your committee (MAPR, MSIO or MSHF) for reinstatement into the Psychology Department and your Master’s program. Please don’t let this happen – it is possible that your program committee will say no and require you to reapply to the program and start over (assuming you’re successful in reapplication). If you have any questions regarding this, please contact your Graduate Advisor.
Financial Aid considerations
GS 700B does not qualify for receiving Financial Aid, nor for an “In-School Deferment” to delay repayment of student loans. You must be “at least half-time” (4 units) in order to receive aid and to keep from going into repayment on student loans. A Leave of Absence will also cause your loan’s 6 month grace period to be used up.
More information regarding GS 700B: click here.
Congratulations to the following Psychology students who received/will receive their Master’s degrees for the semester indicated. The Spring 2018 Commencement will be held on Wednesday, May 23rd at 5:00 pm, with the department Pre-Commencement and Hooding Ceremony taking place at 3:00 pm beforehand.
Allie Bostron (MSIO)
Sheila Mae Chan (MSIO)
Kelly Chiffer (MSIO)
Kimberlee Coletti (MSIO)
Christina Curti (MAPR)
Searra Donnelly (MSIO)
Paschal Dulay (MSIO)
Dustin Maneethai (MSIO)
Angus Nguyen (MSIO)
Joseph Ogaz (MSIO)
Rosita Shouse (MSIO)
Samuel Curtis (MSHF)
Christopher Johnson (MAPR)
Adrianna Miramontes (MSHF)
Jiun Shen (MAPR)
Cameron Shibata (MAPR)
Yu Ting Sun (MSHF)
Christina Gergis (MSIO)
Stephanie Good (MSIO)
Eunji Kong (MAPR)
Laura Matthews (MAPR)
Janessa Cuomo (MAPR)
Jennifer Ellison (MAPR)
Isidro Landa (MAPR)
Amber Latronica (MAPR)
Have you applied to any PhD programs? If so, we’d like to know where you applied and what the outcome was. I ask this not only because I am interested in you, but also because it will help in guiding future students.
It is not necessary to include information about schools which may not have accepted you.
Information about acceptances will be kept confidential unless you authorize me to publicize it to the Department. I very much wish to do so, so that other people may be happy for you, too. Please email me the information below for each institution (you may cut and paste), or print and send me the pdf form (thanks for your trust, cooperation and help – and best of luck! -Diane):
___ Yes, you may publicize my acceptances.
___ No, I’d prefer you did not publicize my acceptances.
Please provide the following for each institution to which you were accepted:
Ph.D. field (social, learning, etc.)
Funding? (if so, what?)
Are you going?
Please refer to your Master’s program handbook for your program coursework. Or click on the appropriate link here (PDF documents):
Also, please keep in mind that the MSIO and MSHF program coursework is sequential. Please be sure to take courses in the correct order. If you are unsure, contact the Graduate Advisor or the head of these programs.
A tentative list (subject to change) of MAPR Seminar and Research courses may be viewed by clicking on this link.
500-600 level courses
Due to the increasing number of MAPR students, they cannot be “guaranteed” admission to all of their preferred program courses. Therefore, they need to register as soon as possible to get their first choices. Also, the sooner the better, as low enrollment courses are subject to cancellation. IO students are “guaranteed” a seat in their restricted program courses; however, courses that are open to MAPR and MSHF students, including 511 and 512, may fill up quickly — again, register early to get your preferred classes. MAPR 600-level seminar courses that will count towards the IO elective may be taken by IO students ONLY after the Graduate Advisor gives the go-ahead (this is an agreement the IO program entered into with that of the MAPR). Please let me know if you’re having difficulty registering for a 500 or 600 level course – the system now enforces all prerequisites, and if you didn’t take them here, it won’t recognize them (you will need a permit from me to register for PSY 697 and 698 – see notes below.).
300-400 level courses
If you need to take a 300 or 400 level course to fulfill your Master’s program’s prerequisites, you may have trouble registering. There are usually prerequisites for these courses; if you did not receive your Bachelor’s Degree at CSULB, I probably will have to put a permit on to over-ride the computer looking for the prerequisite fulfillment. But please keep in mind that you are in competition with undergraduates for enrollment in these courses — register for them as soon as possible to take advantage of your priority as a graduate student. Also, I cannnot put on a permit that will override the course enrollment cap. So the sooner you register for these courses, the better. If the course(s) is full, you might want to email the professor(s) and explain that you are a new Master’s student taking care of required prerequisites, and have been told to take the course(s). But instructors cannot admit more students than the room has been approved to hold by the Fire Marshall (this is not a joke).
Directed Research (PSY 697)
If you are interested in a Directed Research course, you must sign up for PSY 697; PSY 599 (Independent Study) is for non-program graduate students only. Don’t use the course code number used by the MyCSULB registration system — contact the Graduate Advisor for the correct number (it will be provided on the contract form). Submit a completed contract (click here for form) signed by your faculty supervisor to the Graduate Advisor (don’t submit it to the front office!), and a permit to register for that course will be placed in the campus registration system, allowing you to complete your registration, if you register during computer registration (after that, adds are through the Add/Drop paper form). Please be sure to sign up for the correct number of units (the default is 1). To be used for a program requirement, PSY 697 must be taken for 3 units during one semester.
After the second week of the semester, there are many more steps and paperwork involved in registration — try to avoid them by completing your registration by the computer registration deadline.
Please note: PSY 697 is for work done assisting a professor with his/her research, or being supervised by a professor on your own research project other than your thesis. It can be for work that leads to your thesis project, but cannot be for your thesis work itself – you already get 6 units for the thesis project (see next topic).
If you do not finish the project and receive a letter grade for PSY 697, when you are cleared for graduation any grade of “RP” (see below) will be converted to a “W.”
Thesis Units (PSY 698)
To register for thesis units, contact the Graduate Advisor (state you want to register for thesis units for the upcoming semester). You will need to provide the name of your thesis chair (this will be verified). The Graduate Advisor will place a permit on the registration system under the thesis chair’s class number and then give you that number. You will then add the units, using the class number. (Please note: you will need to request a permit every semester you register for thesis units and be given the new class code number – they are semester specific.) You may “break up” thesis units over two semesters (3 units each semester), but please be sure not to sign up for more than the total number of thesis units required for your program (all of our graduate programs require 6 thesis units). If you do, you will have trouble graduating and will wind up with a grade of “W” for your excess units once it is resolved. (See me if you would like to discuss a thesis registration strategy to possibly save money on registration for one or perhaps two semesters.) Please note: to take thesis units, you must do so in increments of 3 (either 3 units twice or 6 units all one semester).
To be eligible to register for thesis units you must have Advanced to Candidacy or Advance during the semester you begin to register for thesis units. Please contact the Graduate Advisor if you wish to discuss how to break up your thesis units to possibly save money.
When grades are posted, your thesis units will initially have a grade of “RP” (“Report in Progress”) – this is a holding value until the final grade is assigned. Your thesis committee will assign the grade at your final oral (thesis defense) and a “Change of Grade” form will be put through at that time. If you do not finish your thesis, the grade value of “RP” will remain (it will not affect your GPA).
PSY 696 – Research Methods
Registration for PSY 696 is by Graduate Advisor’s permit. To take this course you must have successfully completed or be concurrently enrolled in an Advanced Stats course, as well as have had a professor agree to be your thesis chair (this will be verified prior to assigning you a permit – please email the Graduate Advisor with the name of your thesis chair and your desire to take PSY 696). Please ask a fulltime Psychology professor to be your chair – a list of faculty who are willing to serve on theses committees is available (not all faculty on this list are willing to chair). Please note: first year MAPR students do not currently have this restriction – you are to take PSY 696 during your second semester (permits will be put on before registration for you).
Be sure to register for each semester by the end of open enrollment, which usually closes the middle of the week before instruction starts. If you are not registered for something (a one unit KPE course would do it — you can adjust your schedule once instructions begins), you will be charged an additional $25 late fee. Also, remember that you must pay your fees within 30 days of registering for the course(s), otherwise your classes will be dropped.
Course Call Numbers
Contact the Graduate Advisor for the correct number to the following courses: PSY 697 (Directed Studies) and PSY 698 (Thesis). To sign up for Thesis units, you must have your Thesis Committee Chair selected at that time, so that he or she gets credit through your enrollment. Also, you must have been Advanced to Candidacy in order to register for Thesis units.
Financial Aid/Full Time Status
Most Financial Aid requires only halftime status. Possible exceptions to the need to be “halftime only” status may include graduate fellowship or department scholarship enrollment requirements, insurance eligibility requirements, or if you are an International student. If you have any questions regarding enrollment requirements for receiving your Financial Aid awarded funds, please check with either that office or myself — I have limited access to view Financial Aid screens. 8 units is full time; 4 units is minimum for halftime status.
If a graduate student breaks continuous enrollment, he or she will no longer be a matriculated student at CSULB and loses program rights as set by his or her Advancement to Candidacy. The University requires students that have broken continuous enrollment to reapply to CSULB, using the university application and paying the associated fee, after obtaining permission from their department.
The MSIO, MAPR and MSHF programs require the student to petition the appropriate program committee for readmittance back into the master’s program, and reinstatement to his or her program coursework as set by the student’s Advancement to Candidacy where appropriate. The petition should include an explanation as to why there was a break in continuous enrollment, why it is no longer a hindrance (i.e., how the situation has changed) and a statement as to when the student plans to complete his or her program (including thesis) and expected semester of graduation. The student’s position in regards to thesis progress should also be addressed (the name of your chair should be the minimum provided — if you don’t have at least a thesis chair, you are not ready to request readmittance). The petition is to be submitted to the student’s program committee via the Graduate Advisor. If the student’s program coursework is no longer valid, it will have to be repeated or replaced. Revalidation of coursework is no longer a possibility.
If the student’s break in enrollment is considered too great by the committee, he or she may be instructed to reapply to the appropriate master’s program, thereby competing with other applicants. All required paperwork for the department application must be submitted/resubmitted, including valid GRE scores (most GRE scores are valid for a maximum of five years).
If the student’s program committee rules in favor of the student being readmitted to his or her master’s program and reinstatement to his or her program coursework (where Advancement to Candidacy had occurred), the Graduate Advisor will send a formal memo, via the College office, to the Enrollment Services office, requesting reinstatement of the student’s program coursework. The College office requires that the student’s expected date of graduation be listed, as well as where the student is in regards to completion of coursework (and acknowledgment of revalidation needs where appropriate) and thesis progress.
Please note: Beginning with the Spring 2009 entry semester, our department will no longer revalidate coursework. Please get your thesis done ASAP to avoid having to repeat coursework because it has become outdated!
You have seven years from the end of the first semester’s coursework used for your program to complete your Master’s degree. Any courses older than that will no longer be valid. It is highly suggested that you do not let your coursework go over seven years – otherwise you will need to retake your courses or take other courses that will fulfill your program requirements. Please, please avoid this!
Change of Program
If you want to make a change in your program after advancing to candidacy, you must file a “Change of Graduate Program” form with the Psychology Grad Office. This tells the Master’s Evaluator in the Enrollment Services Office what courses to check for when he or she does your grad check and/or your actual clearance for graduation. Also, you will not be cleared for graduation until the University Thesis Office notifies Enrollment Services that your thesis has been received (i.e., paid for — you need to give your receipt number to the Thesis Office).
* * * BIG CHANGE: As of Fall 2016, there is a new University thesis format. Please visit the Thesis and Dissertation Office’s web site for details and links. * * *
* * * ANOTHER CHANGE: Beginning Summer 2016, the designated College of Liberal Arts’ representative for theses is Dr. Beth Manke, Associate Dean, College of Liberal Arts. You need to submit your final thesis manuscript electronically (PDF attachment) to her: firstname.lastname@example.org Deadlines for submitting your thesis manuscript are 6/28/17 for Summer 2017 and ***update*** 10/13/17 for Fall 2017. Your Approval/Signature Sheet, already signed by all your thesis committee members, is to be submitted in person to the College office at the same time as your manuscript – Gabriella Cavanaugh is the CLA receptionist and the person who will coordinate the Signature Sheet process.
The Psychology Thesis Guidelines publication is updated early fall semesters. It includes templates and PDF versions of several documents.
You are asked to give copies of your thesis drafts to all your committee members at points designated by your thesis chair, and at least two weeks prior to the date of your Orals – please give them a hard copy. Do NOT email it to them, unless you ask them first if they would like it emailed and they say yes – they might even ask for both. You are always to give a hard copy to the Graduate Advisor at least a week before your Orals for your Prelims; please send a copy of your final PDF version – same as that submitted to the Thesis Office.
Theses are now submitted electronically, after submitting your Thesis Authorization Signature Sheet, signed by your Thesis Committee members as well as the Associate Dean. The Signature Sheet must be submitted by the Submission deadline for that semester, and your thesis submitted within five days afterwards:
A Title Page, including committee members’ and the Associate Dean’s names, is now part of the thesis manuscript. I have constructed a template in Word to assist you in producing this page, as well as providing a visual example:
Lists of published Psychology department theses abstracts by program have been added to the department, back to 1999:
Information regarding thesis unit registration is listed on the Registration Concerns page of the Graduate Newsletter.
Please see note under Ethical Use of Subjects below regarding coming requirements for IRB.
Students are to send their self-produced Orals announcement to their thesis chair, via email attachment, at least one week in advance of their scheduled date. Templates, generated in Word, are at the bottom of the Psychology Thesis Guidelines web page for your use. Please remind your thesis chair that he/she is to distribute your announcement via email to the faculty and to cc: me on the email – by doing so, your chair gives his/her approval.
Our masters’ students may use the department’s projector for PowerPoint presentations at their orals. Your thesis chair must check out the projector for you; you must supply your own computer. It is suggested that arrangements for using the data projector be made well in advance — more and more the professors are using it for their courses.
A thesis committee Approval Signature Sheet Template is available to assist you — it is generated in MS Word, and is also available via the Psychology Thesis Guidelines web page. (This is for your completed thesis manuscript – you may wish to have it printed out and available for your final oral for your committee to sign – see the Psychology Thesis Guidelines web page for details and advice.
You may obtain the latest edition of the University Thesis Guidelines via the university library web site (in PDF).
The published submission time periods are listed on the University Thesis Office’s web site.
You may submit your thesis as soon as the beginning date of the submission period. Theses are processed “first in, first out.” Those submitted towards the end of the submission period will take longer to process than those submitted at the beginning. Please be aware that you need to submit your completed thesis to our Graduate Dean prior to Thesis Office submission, 1-2 weeks prior to the Thesis Office’s deadline.
The University Thesis Office will be checking for the following only: clear margins, permission letters, faculty signature and font size. Therefore, it is the responsibility of the student to make sure that all references are correct, the University and APA formats are being followed and that there are no typos. It is recommended that you contract with your typist for her or him to check references, and that you choose a typist familiar with the APA style and University requirements.
Out-of-town students are responsible for arranging for someone to walk their thesis Approval Signature Sheet through the process between the CLA Office and the Thesis Office. The department does not handle this.
Thesis Support Groups
The UCLA-area MAR thesis support group is celebrating the successful completion of its members’ theses, and is no longer meeting. If you’re interested in helping to establish a local thesis support group, please let me know.
Thesis Guidelines/Faculty Research Areas
The latest edition of the Psychology Department Thesis Guidelines (not to be confused with the University publication) for Fall 2017 through Summer 2018 will be updated by early Fall semester and available on-line. This web site takes you through the process of completing your thesis step-by-step via a detailed timeline/order of events. Also included are templates and visual examples of how to do your Orals Announcement and your thesis committee’s Signature Approval Sheet.
Added to the bottom of the on-line version of the Guidelines is a list of links associated with the thesis process.
Also available is a list of research areas of faculty willing to chair or be a member of a Thesis committee. This list is updated early Fall semesters.
PAM (Psychological Assessment Materials)
To borrow measures from PAM, please follow the steps below:
1. Check the list to see if the measures you need are available to borrow. Please note that, for copyrighted materials, you can borrow to review only; you’ll need to buy the materials directly from the publishers if you want to use them. The list is currently posted outside of the PAM office, Room 204 of the Psych bldg.
2. Fill out a (green) Loan Authorization form (also posted outside of PAM office – if not available, please email Dr. Amirkhan). You will need to ask your thesis chair to sign this form. You can borrow up to 5 measures at a time, for a 2 week time period.
3. Leave the signed form for Dr. James Amirkhan in his dept office mail box and email him to let him know you have done so (James.Amirkhan@csulb.edu). He will gather the measures together and let you know when to pick them up.
Ethical Use of Subjects (Animal & Human)
University policy on the use of human subjects requires screening by the University Institutional Review Board (IRB). Any study involving human subjects, whether from the Psychology department subject pool or otherwise, must be reviewed by this committee. Please check their web site regarding instructions on filing IRB paperwork.
At the time of preliminary orals, you will receive a packet containing the URL of the IRB’s web site. You are required to fill the protocol form via the IRB’s web site (with your thesis chair’s guidance) and submit to the IRB. No study involving human subjects may begin until IRB approval is obtained. Please plan your time schedule accordingly.
If you are using animals in your research, you must submit your proposal to the University Animal Welfare Board.
Requirements for Preliminary Orals
Prior to announcing Preliminary Orals, students must have their Thesis Committee approved by the Graduate Advisor. Please contact the Graduate Office as soon as you have determined your three committee members, so that the appropriate required paperwork may be sent to the College Office. The tentative title of your thesis is also required at that time.
Please don’t forget to submit a copy of your thesis PROPOSAL (i.e., a copy of the same draft you’re submitting to your committee) to the Graduate Office along with your Preliminary Orals announcement (abstract). Along the same lines, a copy of your thesis draft is required when announcing Final Orals — again, a week before your Oral date.
Extended Loans from the Library
If you are enrolled in PSY 697, 698 (Thesis) or GS 700, you may obtain a special loan card from the library which enables you to check out books for extended periods (basically throughout the entire semester). The Graduate Advisor’s signature is required.
Department copies of earlier thesis draft copies are available for check out from the Graduate Advisor, for those who are preparing for Orals. Students may also check out published theses from the University Library, or read on-line via the Disertation and Thesis database – just click on the”Full Text – PDF” link. Department theses titles may be read on the department web site by program, and the abstract and full text accessed through the links listed by program: MAPR; MSHF; MSIO.
Psychology Department Web Site
University Thesis Office
Research databases and COAST
MA/MS IO Student and Alumni Page
CSULB Graduate Students Home Page
A brief order of events during your MA/MS program:
1) Enter program (first semester)
Fulfill GWAR through bachelor’s degree earned in the US, a GRE Analytical Writing Score of 4.0 or higher, or taking the WPE
2) Advance to Candidacy (usually 2nd – 3rd semester)
After you have completed at least 6 units of your program (with at least a grade of B in each)
After you have fulfilled the GWAR requirement
NOTE: you must Advance before you can register for thesis units or file for Grad Check (AKA Request to Graduate)
3) Select your committee and thesis topic
Have committee member paperwork filed by Graduate Advisor
4) Preliminary Orals
MAPR: after you have attended at least 4 Colloquia
5) Conduct research and write, write, write
Confer with committee as needed
6) File for Graduation
Between the previous May 1st and October 15th for Spring or Summer graduation
Between the previous December 1st and March 1st for Fall or Winter graduation
7) Final Orals
MAPR: after you have fulfilled all 6 required Colloquia
9) Graduate! (Of course, complete all your program courses as well as your thesis before you graduate)